Send us the spec, we will bid it
For the people who buy snow through a process: portfolios, boards and municipalities. We respond in your format, to your deadline, with the paperwork your file needs.
Sending an RFP or ITB. Email the document to office@jrwservicesllc.com with the due date in the subject line, or call (973) 459-0074. We bid commercial snow across northern New Jersey, we follow your submission format rather than ours, and we return a certificate of insurance with your entities named. The two lines in your spec that move price most are trigger depth and clear-by time.
What to put in the spec
Written for you to use whoever you end up hiring. A specification with these seven things in it gets back bids you can actually lay side by side.
A site map with the scope drawn on it
Plow areas, walkways, entrances, loading docks, and the spots that are not ours. Square footage alone does not price a lot, because islands, tight lanes and where snow can physically go decide the hours.
Trigger depth and clear-by time
One inch or two, and cleared by 6am or by opening. These two lines move the price more than anything else in the document, and leaving them out guarantees bids you cannot compare.
Walkway scope, stated separately
Entrances, stairs and accessible routes need hand crews, priced apart from truck work. A spec that says the lot and means the lot plus every sidewalk gets bid two different ways by two honest contractors.
How salting is bought
Rolled into the seasonal number, or billed per application. Say which you want so the bids are the same shape. If you want to see both, ask for both.
Pile locations, or a question about them
Where snow goes decides how much parking you keep in February. If the spec is silent, say so and let the bidders tell you what they would do.
Insurance limits and who gets named
Limits, additional insured entities and the certificate deadline. We would rather meet your requirement in the bid than discover it in November.
The deadline and the format
When it is due, how you want it delivered, and whether you want references or an equipment list with it. We will follow your format rather than send our own.
What comes back from us
- A seasonal flat number, or per-event pricing, in the structure your spec asks for.
- Certificate of insurance with your entities named, and a W-9.
- Equipment and crew committed to your site, not a company-wide list.
- References from properties of a similar size and type.
- Our capability statement, which covers coverage area, documentation and storm response.
Worth reading alongside: how the number gets built, our capability statement, and a sample service report, which is what your file gets after every storm.
Common questions
Do you respond to snow removal RFPs and invitations to bid?
Yes, for commercial properties in northern New Jersey: property management portfolios, HOAs and condominium associations, retail and industrial sites, medical offices, schools and municipal facilities. Send the document to office@jrwservicesllc.com with the deadline in the subject line. We bid what the specification actually says, and if something in it will not work in the real world you will hear that during the bid rather than during the first storm.
What should a commercial snow removal RFP include?
A site map with the scope drawn on it, the trigger depth, the clear-by time, walkway scope stated separately from plowing, whether salting is inside the seasonal price or billed per application, where snow can be piled, insurance limits with the entities to be named, and the submission deadline and format. The two lines that move price most are trigger depth and clear-by time. A spec missing those gets back bids that cannot be compared to each other, which is the usual reason a low number turns into a change order in January.
When do snow contracts need to go out to bid?
August through October for the winter that follows. Capacity is finite: salt is bought ahead, routes are built around the properties already signed, and a contractor taking a new site in December is fitting it between commitments made months earlier. A bid that lands in November gets fewer responses and worse pricing, from everyone, not just from us.
Can you bid seasonal and per-event so we can compare?
Yes, and it is worth asking every bidder for both. They are not better and worse, they put the weather risk in different places. A seasonal flat number means we carry the spread between a 2 inch winter and an 80 inch one. Per-event means you do. Seeing both numbers from the same contractor tells you what they think the risk is worth, which is useful information about the contractor.
How fast can you turn a bid around?
A week is comfortable for a single site, and we will tell you honestly if your deadline does not leave enough time to walk the property. We do not bid a lot we have not seen unless you need a budget number and say so, because a number produced from an aerial photo is a guess and it tends to become an argument.
Have a spec in hand?
Email it to office@jrwservicesllc.com with the deadline in the subject, or call (973) 459-0074. No spec yet? Start with a site assessment.